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Wednesday 13 February 2019

Fundraising Idea - Host a Bake Sale at Work

Posted by: Help For Heroes | Categories: Fundraising

Fundraiser Paul Beard was inspired to support the charity after reading an article in his local paper and as Ex-Army himself, he says he, “wanted to do something to raise awareness of the support the charity gives to our wounded Service Personnel". Paul hosted several bake sales with support from his wife at Greencore FTG in Nottinghamshire where he now works, as well as in other public locations, raising between £2,200 and £2,500 at each event.

Paul, who has a wealth of experience from organising his bake sales and through volunteering at various charity events, shares his top tips for workplace bake sale success.

It’s all in the planning

Make sure your chosen bake sale date doesn’t clash with other things happening in the office, so that you can maximise your donations. Once you’ve decided, keep spreading the word so that everyone knows it’s happening. Paul advises: “Advertise two weeks in advance, any longer outside this time frame and people tend to forget the date”. Your colleagues may not need too much notice to attend, but Paul suggests being well-prepared with everything you need in advance to ensure your day goes smoothly: “Don’t think that it will be a case of turning up on the day – plan well ahead”.

Rally support

Don’t be afraid to ask friends, family or colleagues to help you out with preparations or on the day, you might be surprised by how many people want to get involved. As Paul explains: “We started by sending out emails to see who would be interested in baking for the event, then contacted our suppliers to see if they would be willing to donate prizes for a raffle or tombola. We have now built up a small army of bakers, stall helpers, and raffle ticket sellers!”. Many hands make light fundraising work, so reach out to your network.

Games and prizes

Adding a competitive element could encourage more donations from your colleagues on the day. Paul said of his own bake sales: “The tombola seems to go down very well with all employees, and each year the raffle goes from strength to strength”. It’s also a great way to get people involved if they can’t make the event itself, why not think about running a sweepstake competition in the run-up to the day with a prize for the winner?


When you’re organising an event at work, consider where you will get the most foot-fall, such as a kitchen or reception area. Make sure your boss is happy with your plans, and as Paul suggests: “Get to know where the sale is taking place so that you can plan for tables, crockery, posters etc on the day. And have a good mixture of products for sale (cupcakes seem to be best for us)”. Having a mixture of sweet and savoury treats, as well as gluten free options will mean you have something for everyone.